Job Description

Role Description

ICF is seeking a Grants Administrator with experience and expertise in federal grants management, financial management, and accounting to support federally funded grant programs. This position is 100% Remote in the United States. This role is well-suited for candidates with a foundation in accounting or finance who are interested in applying those skills in a public sector consulting environment.

The position will support state and local government clients by assisting with financial compliance, grant reporting, cost documentation, and audit readiness. Candidates will work closely with senior staff and subject matter experts while building hands-on experience across the federal grant lifecycle.

Compensation: While the range below is broader for career development, this position will offer a base salary of $50 to $70K, firm. Offer based on % of job description match and location.

Key Responsibilities

• Support day-to-day financial and grants management activities for federally funded programs.
  • Assist with budget tracking, expenditure review, and financial reconciliation activities.
  • Review supporting documentation for eligible and allowable costs in accordance with federal requirements.
  • Assist with drawdown support and cash management, including reconciliation of expenditures to reported amounts.
  • Help maintain audit-ready financial files, including organization of invoices, support documents, and reconciliations.
• Assist with subrecipient and contractor invoice reviews under supervision of senior staff.
• Help draft or update financial procedures, desk guides, and tracking tools.
• Participate in internal quality control reviews and support responses to monitoring or audit inquiries.
• Collaborate with multidisciplinary teams including program, compliance, and data staff.

Qualifications

• 2+ years of experience in grants management, financial management, or accounting within government or government consulting environments.
• At least 1 year of experience:
  • working with financial data, spreadsheets, and basic reconciliations.
  • analyzing complex financial data and reporting on findings (general ledger/1000 lines/15-20 columns; datasets, figure out, manipulate data to tell a story, create visuals).
• Able and willing to travel (flight and vehicle) based on client and program needs.
• Must have a valid U.S. driver’s license and successfully pass a Motor Vehicle Records (MVR) check.

Preferred Skills/Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or a related field.
• Coursework or experience in governmental or fund accounting.
• Foundational understanding of basic accounting principles.
• Experience reviewing invoices, cost documentation, or reimbursement requests.
• Exposure to audit support, monitoring, or compliance reviews.
• Familiarity with various grant management and financial systems used in grant programs.
• CPA, CGFM, or equivalent professional accounting credential preferred.
• Experience consulting in fast-paced, compliance-driven environments.

Professional Skills

• Excellent communication, writing and presentation skills, with experience providing training on complex subjects to multiple audiences.
• Microsoft Office Suite professional experience; Intermediate-level MS Excel skills (e.g., VLOOKUP/XLOOKUP, conditional formatting, pivot tables/charts, formulas, sorting/filtering, and working with large datasets); examples may be requested.
• Detail-oriented and highly organized, maintaining well-structured notes, documentation, and project files, with strong problem-solving skills.
• Proactive, collaborative, team-oriented approach; seeks input early and communicates risks/issues quickly.

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