Job Description

Payroll Manager

Brooklyn, NY | On-Site | Full-Time (35 hours/week)

Position Overview

A large non profit is seeking to hire a Payroll Manager who oversees all payroll operations to ensure accurate, timely, and compliant payroll processing across the organization. This role manages end-to-end payroll administration for salaried, hourly, and grant-funded employees while ensuring compliance with federal, state, and local wage and tax regulations. The Payroll Manager partners closely with Finance and HR to maintain payroll accuracy, manage reporting requirements, support audits, and uphold strong internal controls within a complex organizational environment.

The Ideal Candidate

• Detail-oriented with exceptional accuracy and confidentiality

• Strong knowledge of payroll regulations, tax compliance, and wage laws

• Experience managing payroll in multi-site or complex environments

• Highly organized with strong analytical and problem-solving abilities

• Effective communicator who can collaborate with HR, Finance, and employees

• Proactive in identifying process improvements and strengthening internal controls

Key Responsibilities

• Manage full-cycle payroll processing for salaried, hourly, and grant-funded employees

• Ensure payroll is processed accurately and on schedule in compliance with all regulations and policies

• Review and approve payroll registers, wage payments, and tax filings

• Maintain payroll calendars, pay periods, deadlines, and year-end processing

• Oversee payroll tax filings, W-2s, 1099s, and required regulatory reporting

• Monitor and implement updates related to payroll laws and wage regulations

• Maintain payroll systems and employee records with strict confidentiality and accuracy

• Partner with HR to ensure accurate onboarding, offboarding, and employee status changes

• Reconcile payroll accounts and coordinate with Finance on general ledger postings

• Support payroll system upgrades, testing, and process improvements

• Respond to payroll audits and coordinate with external auditors

• Serve as the primary point of contact for payroll-related inquiries from employees and managers

• Investigate and resolve payroll discrepancies, adjustments, and corrections

• Provide guidance on pay, deductions, benefits, and timekeeping policies

• Develop and document payroll procedures and internal controls while identifying opportunities to improve efficiency and compliance

Qualifications and Must-Haves

• Bachelor’s degree in Accounting, Finance, Business, or related field

• 3–5+ years of payroll administration experience

• Strong knowledge of payroll tax regulations and wage and hour laws

• Experience managing payroll in multi-site organizations; nonprofit or grant-funded environments preferred

• Experience with payroll systems, preferably UKG Ready

• Proficiency in Microsoft Excel and MS Office (Outlook, Word, Excel)

• Strong attention to detail, organization, and analytical skills

• Ability to maintain confidentiality and handle sensitive payroll data

• Strong interpersonal and communication skills with the ability to work cross-functionally

• Bookkeeping experience is a plus

• Ability to work extended hours during payroll processing and year-end reporting when necessary

• Ability to sit for extended periods and work at a computer while communicating effectively in person, by phone, and electronically

Apply now: Nechi@maiplacement.com

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