Job Description

Role Description

Kadiak, LLC, a Koniag Government Services company, is seeking a PMO Executive Administrator to support Kadiak and our government customer. The position is remote.

The PMO Executive Administrator will deliver high-quality executive administrative support to the senior leadership. This role spans three core functional areas: Executive Management Administration, Executive Reception, and Executive Scheduling. The successful candidate will demonstrate exceptional professionalism, discretion, and the ability to manage competing priorities in a high-visibility federal government setting.

• Provide comprehensive executive-level administrative support to the CIO, Principal Deputy CIO, Chief of Staff, and five OCIOs across multiple functional areas simultaneously.
• Manage complex, high-priority calendars for senior leadership, including scheduling and coordinating meetings, appointments, and engagements across internal and external stakeholders.
• Coordinate domestic and international travel arrangements, including itinerary preparation, lodging, transportation logistics, and travel voucher processing in accordance with federal travel regulations.
• Prepare, edit, proofread, and distribute reports, briefings, memoranda, and presentations for senior-level meetings, ensuring accuracy, proper formatting, and adherence to organizational standards.
• Serve as the primary point of contact and executive receptionist for internal staff, government officials, contractors, and external visitors, ensuring professional, courteous, and timely communication at all times.
• Screen and manage incoming correspondence, phone calls, and email inquiries, routing communications appropriately and drafting responses on behalf of senior leadership as directed.
• Organize and maintain confidential files, records, and tracking systems, ensuring documents are properly stored, accessible, and handled in accordance with federal information management policies.
• Coordinate and support the logistical planning of senior-level meetings, conferences, and events, including room reservations, agenda preparation, attendee coordination, and minutes documentation.
• Track and follow up on action items, deliverables, and deadlines on behalf of senior leadership to ensure timely completion.
• Assist in the preparation and processing of administrative documentation, including correspondence, personnel-related forms, and procurement requests.
• Maintain awareness of and adhere to policies, procedures, and protocols governing executive operations and administrative functions.
• Support special projects and perform ad hoc administrative tasks as directed by the Chief of Staff or senior leadership.

Qualifications

• High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, Communications, Public Administration, or a related field preferred.
• Demonstrated experience managing complex calendars and scheduling for multiple senior-level officials simultaneously.
• Experience coordinating domestic and/or international travel arrangements in a professional setting.
• Experience preparing and editing executive-level correspondence, reports, and presentation materials.

Requirements

• Exceptional written and oral communication skills in English, with the ability to interact professionally and effectively with senior government officials, contractors, and external stakeholders.
• Strong organizational and time management skills, with a proven ability to manage multiple priorities, deadlines, and competing demands in a fast-paced environment.
• High degree of professionalism, discretion, and confidentiality in handling sensitive information and executive-level communications.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with demonstrated ability to produce polished, executive-quality documents and presentations.
• Demonstrated ability to manage and maintain complex calendaring systems and scheduling tools for multiple senior executives.
• Experience serving as a first point of contact for senior leadership, including managing executive reception functions and stakeholder communications.
• Ability to coordinate logistics for meetings, conferences, and travel with minimal supervision and a high degree of accuracy.
• Familiarity with federal travel regulations and experience processing travel arrangements and vouchers (e.g., E2 Solutions or similar federal travel management systems).
• Strong attention to detail, with the ability to review, edit, and produce error-free written materials under tight deadlines.
• Ability to work both independently and collaboratively as part of a cross-functional administrative team.

Benefits

• Competitive compensation.
• Extraordinary benefits package including health, dental and vision insurance.
• 401K with company matching.
• Flexible spending accounts.
• Paid holidays.
• Three weeks paid time off.
• And more.

Job Tags

Similar Jobs